All of the businesses we work with at iKeep have made the move to the Cloud to manage their business finances. Whilst the move to a cloud accounting solution may have been initially for the early adopters, there is no doubt that it has now become mainstream and something you now may wish consider for your business. If you are investigating a cloud bookkeeping and accounting solution, here are some points to consider.
Whether you want XERO, MYOB or Quickbooks for your Cloud Bookkeeping Software for your business we have you covered. Just call us today.
What is Cloud Bookkeeping Software?
This software is hosted on remote servers offsite from your location. Your data is sent into “the cloud” where it is stored and maintained on behalf of your business.
Key Benefits of Cloud Bookkeeping
Your data is easily accessible anywhere, anytime and on any device. No matter where you are in the world if you have internet access you can access your business information. There is one data file with shared data access. This means that you, your bookkeeper or your accountant can all work on the file at the same time knowing the data is current.
There is no need to email or drop off files.
Hardware needs at your office are reduced as you just need internet access. There is no need to install and maintain software on individual desktop computers.
Employees can access the same data and the same version of software in remote or branch offices. Backups, virus checking and updates of the bookkeeping software are handled by the provider.
Real time information is used, with daily bank feeds.
You have clarity of your cashflow with transparency all year round to know exactly where you stand.
Points to Carefully Consider
Select a well-known supplier of cloud bookkeeping software, one with a good track record of providing the service.
Find out about the providers’ support service should any problems arise.
Know where your data will be stored and if it is not in Australia ensure that it is governed by Australian privacy laws.
Check what internet speed is necessary to work easily and quickly with your data.
Know how accessible your data is to others – who and why (under what arrangements/ authorisations) to ensure that your data is safe and secure.
What training is required (if any) in order to use the bookkeepers software.
How easy is it to convert existing data to the online version.
Find others who are using the product and discuss the service they have experienced.
Check if the accounting software is compatible and links with other products that you use (e.g. electronic banking, credit card payments, email, Point of Sale, Word, Excel etc)
If you would like some help with the bookkeeping in your business, don’t hesitate to reach out.